Unlocking the Value of Air Freight: Calculating Air Freight Cost

Dec 1, 2023

Welcome to Cargobooking.aero! Here, we are dedicated to providing businesses in Shipping Centers, Transportation, and Airports with unparalleled air freight services. In this article, we will delve into the intricacies of calculating air freight cost, offering you valuable insights to help optimize your logistics and transportation operations.

Understanding Air Freight Cost

When it comes to international shipping, air freight plays a pivotal role in ensuring time-sensitive and high-value cargo reaches its destination swiftly and securely. However, before diving into the cost calculation, it's important to understand the key factors influencing air freight cost:

Factors Influencing Air Freight Cost

  1. Distance: The distance between the origin and destination greatly impacts the overall cost of air freight. Longer hauls tend to be more expensive due to increased fuel consumption and handling charges.
  2. Weight and Dimension: The weight and volume of the cargo directly affect the space it occupies in the aircraft. Airlines charge based on the greater of the actual weight or dimensional weight (Volumetric Weight = Length x Width x Height/Dimensional Factor).
  3. Special Handling Requirements: Fragile or hazardous goods may require additional handling precautions, resulting in higher air freight costs.
  4. Urgency: Expedited or time-sensitive shipments often incur higher costs due to the need for priority handling and dedicated transportation options.
  5. Currency Fluctuations: Dynamic currency exchange rates can impact the overall air freight cost when dealing with international shipments.
  6. Customs and Duties: Import/export fees, taxes, and customs clearance charges can also contribute to the total air freight cost.

Calculating Air Freight Cost

Calculating air freight cost requires careful consideration of the aforementioned factors to develop accurate cost estimates. Here's an overview of the steps involved:

Step 1: Determine Chargeable Weight

The chargeable weight is usually the higher value between actual weight and volumetric weight. To calculate the volumetric weight, measure the length, width, and height of the cargo and multiply them by the dimensional factor provided by the carrier. Summarize the chargeable weight of each package in your shipment.

Step 2: Research Air Freight Rates

Researching air freight rates is crucial in ensuring cost-efficiency and finding the best options for your specific shipment requirements. Keep in mind that rates may vary based on factors such as volume discounts, carrier contracts, and shipment volume.

Step 3: Determine Additional Charges

In addition to the base air freight rate, there may be additional charges to consider. These could include fuel surcharges, security fees, customs fees, and handling charges. Make sure to account for these when calculating the total air freight cost.

Step 4: Calculate Total Air Freight Cost

Now it's time to bring all the components together. Multiply the chargeable weight by the applicable air freight rate and add any additional charges to obtain the total air freight cost for your shipment. Don't forget to include any taxes or duties that may be applicable.

Optimizing Air Freight Cost

At Cargobooking.aero, we understand the significance of optimizing air freight cost for our clients. We employ a range of strategies to ensure cost-efficient solutions without compromising on quality or timeliness. Here are some key approaches we adopt:

Carrier Negotiations

We have established strong partnerships with reputable carriers, granting us access to competitive rates and priority services. Through regular negotiations, we secure favorable agreements, allowing us to offer streamlined air freight solutions at competitive prices.

Consolidation Services

Cargobooking.aero utilizes consolidation services to combine multiple shipments into a single unit, benefiting from economies of scale. This helps reduce individual shipment costs by optimizing space utilization and minimizing handling charges.

Route Optimization

Our team of logistics experts leverages sophisticated routing technologies and analytics to identify the most efficient flight routes. By optimizing flight connections and reducing unnecessary mileage, we can mitigate air freight expenses while maintaining fast transit times.

Efficient Packaging

Proper packaging is essential to maximize space utilization and minimize the chargeable weight of your cargo. We provide guidance on efficient packaging techniques to help you optimize shipping costs without compromising the safety and integrity of your goods.

Continuous Monitoring and Analysis

We believe in the power of data-driven decision making. Our sophisticated tracking systems provide real-time visibility on shipments, allowing us to proactively address any potential delays or issues. By continuously monitoring and analyzing performance metrics, we identify opportunities for further cost optimization.


When it comes to air freight cost, calculated decision-making is key to striking the right balance between cost-efficiency and operational excellence. Cargobooking.aero is committed to delivering personalized solutions based on your unique shipping requirements. By leveraging our expertise and optimizing key factors, you can unlock the value of air freight and drive success in your business.